1.  The Illinois Clubwoman magazine shall be purchased by each member annually with the $1 subscription paid out of each member’s annual dues.

2.  Guests may not attend more than twice within a calendar year without applying for membership.

3.  Travel expenses to District and State meetings shall be allowed at the rate of fifteen cents per mile and paid by the club.

4.  Members who join after the January meeting may pay half the price of dues.

5.  All reporting sheets should be filled out and turned in to the Reporting Chairman within three weeks of the project’s completion.

6.  Club funds may not be used for or given to an individual for personal gain.

7.  Each committee or department is responsible for the following expenses from their allocated budget:  photocopying, postage, phone, supplies (poster board, brochures, name tags, etc.), speakers, and donations.

8.   Committee and department chairmen can make donations, only to entities representing their committee's areas of interest, out of their budget up to, but not to exceed, their allocated amount.  Additional funds may be requested by the committee and department chairmen and voted on by  the entire club at the April meeting, provided funds are available.  Requests for donations are open to each club member and should be submitted by March 1 to the appropriate committee/department chairperson.  The chairman must then submit those requests to the President by the March meeting.

9.  In the event the excess donated funds remain in the CIP account at the end of the two year project, those funds shall be donated to the designated project or organization 90 days after the completion of the project.  If there is no organization affiliated with the project, the CIP chairman may bring to the general membership for approval a suggested recipient of the funds.  In the event of a joint project, the funds should be split equally at the end of 90 days.  All accounts should be kept by the club treasurer or CIP chairman and reported monthly.

10. Allocated budgeted funds for individual departments shall not be held over year to year.  Remaining funds will return to the general fund.

11. Committee and Department Chairmen can request additional funds for their budget from the club for a reasonable amount, provided funds are available.  The request must be for an exact dollar amount and explaining the exact use of the funds.  The requests can be made at any general meeting up until March and must be voted on by the general membership.

12. Fundraisers that involve the whole membership must be voted on by the entire club.  The allocation of money raised would later be presented and voted on by the whole membership.  The exception to this would be standing committees new fundraisers.  Those do not need to be voted on but just brought before the board.

13. Departments may have their own fundraisers, which do not involve the whole membership.  These need not be voted on by the whole club membership. All monies must be deposited into the club account before expenditures occur. Proper vouchers must be used.  Carryover money from each committee’s fundraiser would be carried over for that committee.

14. Club programs/projects may not be held for the personal or business gain of a club member or member of her immediate family.

AMENDMENTS TO STANDING RULES